Importation Basic Computation

I started working for a major retailer in 1997 but it was in 2001 when I first got to deal with importation for another major retailer.  What I primarily have to import are toys, glassware, footwear, apparel, household linens, hardware stuffs.

When I began doing importation, I have totally no idea how to do calculations whatsoever, even for margins but learning on the job was really a real eye-opener, how big profit is being made by retailers especially those who do import goods for sale locally.

Let me share here one of those calculation that may prove useful for new entrepreneurs who wants to venture into overseas importation of goods.  I hope this will be useful for you readers.

Let us first learn the different importation terms:

Less Container Load or better known as LCL shipping is a good way to ship large orders and items that are large or heavy.  LCL shipping is based primarily on the amount of volume with a minimum shipment of one cubic meter.

Calculating volume of cargo is a common subject for all exporters and other shipping related companies. If cargo is Full Container Load (FCL), the freight charge is for full container load basis. But if the cargo is a Less Container Load (LCL), normally a freight forwarder charges freight on the basis of volume of cargo. A freight forwarder charges freight on the basis of CBM.

The method of calculation of volume of cargo under sea LCL shipment

CBM means Cubic Meter. However, the total weight of cargo should not exceed 1 ton. That means, if the cargo weight is above 1000kgs, the volume of cargo is treated on the basis of weight. In short, freight forwarders charges LCL rate on the basis of ‘per CBM’ or per weight of 1000kgs (1 ton) which ever is higher. CBM – cubic meter is calculated by multiplying length, width and height of packages of goods. For example, if the length, height and width of a cargo is 2.3 meters, 1.4meters and 2 meters respectively, the volume of cargo is 2.3 X 1.4 X 2.00 = 6.44 CBM. If you have the measurement in inches or centimeters, first you need to convert in meters and then calculate CBM which will be easier for you. If freight forwarder quote a rate of USD 10.00 per CBM, the rate will be 6.44 CBM X USD 10.00 per CBM = USD 64.40.

If the weight of the said package is 7 tons (7000kgs), the freight on LCL is calculated on the basis of weight. That is, 7 tons X USD 10.00 = USD 70.00. So, weight of 1 ton (1000kgs) is treated as 1cbm. In other words, the LCL freight is calculated on the volume of 1 CBM or weight of 1 ton (1000kgs) which ever is higher. 

Please note that the shape of the crate does not have to be 1 meter by 1 meter, it can be any size it is only the volume that is calculated.

We calculate LCL shipments by taking the item or items that you would like to purchase and calculate their given volumes.  To do this we first take the length, width and depth of each piece and add from 2-10 centimeters to each dimension.  We add the 2-10 cm to the size to allow for packing and framing.  Once we get the total volume of the pieces you are ordering we divide the total volume by 1,000,000.

We get the 1,000,000 figure from the length 100 cm multiplied by width 100 cm multiplied by depth 100 cm.  Take note that there are 100 cm in one meter, thus there are 1,000,000 cm in a cubic meter.

For example:

Item #Box1

Quantity 1

Size 75 x 50 x 90 cm

Let us assume that this item is fragile so it will need very good packing and framing.  To ensure that we are able to pack this very well, we will add 10 cm on to each side of the object.  The new shipping size of this box is now 85 x 60 x 90 cm.

85 x 60 = 5,100

5,100 x 90 = 459,000

459,000 / 1,000,000 = 0.46 or 46%

From this example we know that this box will occupy 46% or about half of a cubic meter.  Since there is a minimum shipping volume of one cubic meter for LCL shipping, there is an extra 54% of a cubic meter that can be used. 

Example 2:

Item #BOX 2 Quantity 2 Size 10 x 40 x 60

Item #BOX 3 Quantity 40 Size 50 x 30 x 20

Item #BOX 4 Quantity 1 Size 75 x 50 x 90 cm

Let us assume these items are all fragile so it will need very good packing and framing,  To ensure that we are able to pack this very well and we will add 10 cm on to each side of the object.  We now have the following shipping sizes.

Item #BOX 5 Quantity 2 Size 20 x 50 x 70	Item #BOX 6 Quantity 40 Size 60 x 40 x 30	Item #BOX 7 Quantity 1 Size 85 x 60 x 100 cm
20 x 50 = 1,000 1,000 x 70 = 70,000 70,000 x 2 =140,000  (2 is the quantity)	60 x 40 = 2,400 2,400 x 30 = 72,000 72,000 x 40 =2,880,000	85 x 60 = 5,100 5,100 x 100 = 510,000 510,000 x 1 =510,000
Now we add the volumes together to get a total shipping volume:140,000 + 2,880,000 + 510,000 140,000 + 2,880,000 + 510,000 = 3,530,000 (this is the total cm) 3,530,000 divided by 1,000,000 (the number of cm cubed in a cubic meter) = 3.53 cubic meters.

If you do not understand these examples don’t worry when ordering all you need to do is give us the items that you would like and the quantities we will do all this for you.

At the beginning of this answer we mention that volume is the primary factor in calculating LCL shipment there are a few other things that affect the way LCL shipping cost are calculated.

1. all order need to be insured, insurance for LCL shipments is calculated at a rate of 3% of the cost of the goods.

2. Document and Export Fees are added to the shipping cost per order not per cubic meter

3. The maximum weight of a cubic meters goods can not exceed 350 Kilograms, if this is the case with your order we need will need to calculate shipping rates by weight not volume.

Good luck to all entrepreneurs who are eyeing to enter the importation business and may you find this educational.